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Career Profile

Human Resources Assistants, Except Payroll and Timekeeping

What they do:

Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.

Also Called:

Human Resources Administrative Assistant (HR Administrative Assistant), Human Resources Assistant (HR Assistant), Human Resources Associate (HR Associate), Personnel Clerk, Human Resources Administrative Assistant (HR Administrative Assistant), Human Resources Assistant (HR Assistant), Human Resources Associate (HR Associate), Personnel Clerk

AR Employment Data

*State data provided by O*NET & BLS
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$34,100
Starting Salary (2025)
$46,190
Median Salary (2025)
-7.1%
Projected Job Growth
720
AR Employment (2025)

Typical Tasks

Examine employee files to answer inquiries and provide information for personnel actions.
Explain company personnel policies, benefits, and procedures to employees or job applicants.
Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent information.
Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.
Gather personnel records from other departments or employees.

A day in the life

What kind of work is this?

Conventional
Organized, Procedural Work
Enterprising
Business based Work
Social
Working with people

What personality traits do you need to succeed?

Attention to Detail
Cooperation
Dependability
Integrity
Concern for Others
Adaptability/Flexibility

What key skills are needed for this job?

Active Listening
Reading Comprehension
Speaking
Writing
Social Perceptiveness
Monitoring

Expected Knowledge

Personnel and Human Resources

Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.

Administrative

Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.

Customer and Personal Service

Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Common Activities

Organizing, Planning, and Prioritizing Work

Developing specific goals and plans to prioritize, organize, and accomplish your work.

Communicating with Supervisors, Peers, or Subordinates

Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

Working with Computers

Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.

Education & Preparation

Some occupations may require additional education, advanced degrees, and years of experience in the field.
Talk to your support team on campus about this career pathway and additional degree information.
Job Zone 3

Medium Preparation Needed

Education

Most occupations in this zone require training in vocational schools, related on-the-job experience, or an associate's degree.

Experience

Previous work-related skill, knowledge, or experience is required for these occupations.

Training

Employees in these occupations usually need one or two years of training involving both on-the-job experience and informal training with experienced workers. A recognized apprenticeship program may be associated with these occupations.

Typical Education Required

Education a new hire may need

  • Bachelor's degree 34%
  • Associate's degree 27%
  • High school diploma 21%
  • Some college 11%
  • Post-secondary certificate 6%
  • Other 1%
Source: O*NET Education, Training & Experience data

Related Careers

Human Resources Specialists
Human Resources Managers
Eligibility Interviewers, Government Programs
Compensation, Benefits, and Job Analysis Specialists

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*Data on career profiles are based on information supplied by the O*NET Program, sponsored by U.S. Department of Labor, Employment, and Training Administration.